Hiring Announcement – Legal & Program Assistant

Job Title: Legal & Program Assistant
Reports to: Intake Supervisor
Hours: Full-time, hybrid office/remote
Pay: Mid 40s, depending on experience, non-exempt
Deadline to Apply:  Monday, May 9th
Multiple Positions Available

ROLE OVERVIEW

For 35 years, Georgia Justice Project (GJP) has served Georgians impacted by the criminal legal system. GJP approaches social change in three ways: through legal and social services – including holistic criminal defense, early termination of probation, criminal record clearing, and other reentry legal services; by advocating for policy change in Georgia, resulting in 21 changes to Georgia law so far; and by educating stakeholders and communities statewide on criminal justice and reentry issues. These approaches advance GJP goals to lower the number of Georgians under correctional control and reduce barriers to reentry. You can read more about our work at www.GJP.org.

GJP is expanding the scope of our work through new and innovative partnerships, and we are seeking to hire multiple Legal & Program Assistants. Assistants would work primarily with either the criminal defense and probation team or with the records and reentry team under the supervision of GJP’s Intake Supervisor. Assistants will also have responsibilities for maintaining social service specific documents and preparing for client events. Assistants will work in both a supportive role to their respective teams and directly with GJP clients to deliver the highest quality of services in a holistic and thoughtful manner. Assistants may also interact directly with county or state agencies and other stakeholders and must have excellent and professional communication skills.  We are looking for individuals who are committed to advancing social justice through the provision of legal services and who are organized and will thrive in a fast-paced non-profit environment.

DUTIES AND RESPONSIBILITIES:

Criminal Records & Reentry Program (responsibilities may be split among multiple assistants):

  • Draft pleadings and petitions for attorney review
  • Assist clients with completing record restriction and pardon applications
  • Assist with intake appointments and non-legal consults at events as needed
  • Provide case management support including drafting engagement letters, communicating with clients, and setting up appointments, requesting and obtaining documents, drafting letters to jails and other agencies, drafting advocacy letters, and closing files
  • Gather information from clients and providing non-legal advice and resources to clients
  • Enter client information into and helping to maintain complete and accurate information in Salesforce database, checking case status, and pulling reports as needed
  • Assist with setting up team meetings, taking notes, and providing action lists after meeting
  • Support expungement events by reviewing and summarizing criminal records, creating, and prepping files, and assisting on the day of the event (occasional Saturday events)
  • Support GJP partnerships including Second Chance Desks by performing the tasks listed above (occasional travel in metro area and statewide)
  • Support criminal records clinic for volunteer attorneys by assisting pro bono team with tasks listed above, and others including providing technical support for CLE trainings, prepping for monthly volunteer clinic, creating digital files in Dropbox, and assisting with volunteer engagement and appreciation
  • Provide technical and administrative support for presentations and events
  • Provide backup support to intake specialists and reception

Criminal Defense & Probation Program

  • Draft pleadings and other documents such as attorney leave notices for attorney review
  • Assist with filing pleadings
  • Provide case management support to attorneys and social workers including drafting engagement letters, communicating with clients, and setting up appointments, requesting and obtaining police reports and other documents, and closing files
  • Assist with the intake process by doing initial interviews in local jails and the Metro Reentry Facility, a prison located in Atlanta
  • Help review, organize, and summarize discovery including transcribing client and witness interviews
  • Communicate with clients at the direction of attorneys or social workers to set up appointments, gather and relay information
  • Assist with setting up team meetings, taking notes, and providing action lists after meeting
  • Help maintain client lists and assist with transition of client information into Salesforce database
  • Support team of attorneys working at the Metro Reentry Facility by organizing and attending intake in the prison, requesting documents, maintaining client files, and tracking client status
  • Provide support to clients in prison by setting up attorney/social worker visits and coordinating packages
  • Provide support for new projects, which include the development of a diversion program and a restorative justice center

PREFERRED BUT NOT REQUIRED

  • Interest in criminal justice and/or poverty issues
  • Undergraduate degree
  • 2-3 years of work experience
  • A valid Driver’s License
  • Ability to work productively both in-office and remotely
  • Flexibility and willingness to work as a team member
  • Effective communication skills with fellow employees and clients – both written & oral
  • Ability to learn new skills and tasks quickly
  • Proficient with Windows, Word, and Excel
  • Familiarity with Salesforce

NOTES

  • GJP is open Mon-Fri 8:30am to 5:30pm. We are hybrid remote/in office. GJP Directors determine schedules based on programmatic needs and staffing requirements.
  • Benefits: GJP pays 100% of employee’s health, dental, and vision insurance. We offer a 403(b)-retirement plan with 3% match and immediate eligibility and vesting. In addition to company holidays, staff receive a generous PTO allowance. This is a great place to work.

APPLY

Interested candidates should send a cover letter and resume combined as a single PDF document to careers@GJP.org. Subject line must state, “Legal & Program Specialist – Last Name.”

GJP requires all employees be vaccinated against COVID-19 as a condition of employment, subject to accommodation. If you are hired, we will require you to prove that you have received the COVID-19 vaccine or have a valid documented religious or medical reason not to be vaccinated. This paragraph informs you of the company’s expectations before you begin work at GJP and you should not reveal information about your COVID-19 vaccination status prior to receiving an offer of employment.

 

GJP is an equal opportunity employer, committed to building a diverse staff and welcomes qualified applicants of all races, colors, religions, national origins, sexes, gender identities, sexual orientations, and disability statuses. GJP particularly encourages people who are formerly incarcerated or justice-involved to apply.